Share documents in a data room with approved buyers

A data room is where you, as the seller of a business, share confidential documents — accounts, profit and loss, traffic exports — with buyers who have signed your listing's NDA and whom you approve. Our team reviews every document before any buyer sees it, and every copy a buyer downloads carries their name.

For sellers: add documents

1. Open Marketplace, then Sell, and open the listing.
2. On Ask buyers to sign an NDA, tick Buyers must sign the NDA for this listing and press

Save. The data room sits behind the NDA, so it appears only once the NDA is on.

3. On the Data room card, give the document a title buyers will understand, choose the file and

press Add to the data room.

You can add PDF, PNG, JPEG and CSV files of up to 25 MB, and up to 50 documents per listing. Each file is checked to be what its type says and scanned for malware before it is stored; a file that fails either check is not kept. A new document shows waiting for review until our team approves it. If it is not approved, the reason is shown beside it. Remove takes a document out for good.

For sellers: decide who sees them

Under Buyers asking for access you see each buyer organisation that asked, who asked and when. Press Approve, Decline or, later, Revoke access. Under Who downloaded what you see every download, by person and date.

Your approval is one of several conditions. A buyer also needs to have signed the NDA, and for larger deals an approved identity check and a proof-of-funds check (see below). If a buyer still lacks one, the card says which.

For buyers: ask and download

On the listing page, the Data room card lists what is still needed before it opens to your organisation:

• Sign the NDA for the listing.
• Identity check — complete verification in Marketplace → Payouts and verification.
• Proof of funds — contact support with a bank or broker letter showing you can pay the asking

price; our team records it for your organisation.

• The seller's approval — press Ask the seller for access, with an optional note.

Identity check and proof of funds apply to deals at or above a threshold our team sets, and to every deal priced in a currency other than US dollars. A proof-of-funds check covers deals up to the amount checked, in the same currency, until it expires.

Once the data room is open, each document has a Download button. Every copy carries your organisation's name, your name and the date — across every page of a PDF, across an image, or as the first line of a CSV — and each download is recorded. Downloads are allowed; sharing the documents is governed by the NDA you signed.

If something changes

The conditions are checked every time you open the data room. If the seller revokes access, the NDA is switched off, or a proof-of-funds check expires, the data room closes again until the condition is met.